Cobalt Construction Company – Dallas, Texas is currently seeking a Construction Administrative Assistant who will perform project management administrative support such as project meeting minutes, plan distribution and coordination, RFI, transmittal and submittal tracking and job cost functions to assist project managers in various aspects of general contracting.
 
Responsibilities & Essential Functions

  • Request For Information (RFI) - Track, log, disburse and file
  • Submittals – Register, track, package processing, log and file
  • Change Orders – Distribute, track, log and file
  • Subcontracts – Distribute, track, log and file
  • Create and maintain project directories
  • Set up and maintain project files
  • Set up project files for field use
  • Create Project Brochures (Exhibit to Subcontract Documents)
  • Acquire insurance documents required for permit application processing.
  • Attend project meetings as needed
  • Preparation of  meeting documentation
  • Distribute meeting minutes
  • Set up appointments for client, architect, owner, subcontractors
  • Construction documents – Create, monitor disbursement, distribute, and file.
  • Client, Architect, Subcontractor, Superintendent, Project Manager Correspondence – Create, track, disburse, and file.
  • Public agency and City compliance coordination
  • Project Close Out Documents (Warranties, Operating Manuals, As-Builts) – Coordinate with accounting, obtain documents, track, log, file, and distribute
  • Research product and submittal information
  • Drawings and Specifications – Log, order, monitor disbursement, distribute and maintain planwell. 
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Knowledge of the Building Industry and Construction terminology
  • Ability to prioritize and handle multiple projects.
  • Organization and time management skills
  • Written and verbal communication skills 

Education and/or Experience
Associate’s degree (A. A.) from two-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Please send resume to HR@cobaltcc.com to apply.